If you’re a remote worker who can’t stand the thought of having to spend all day cooped up in your house or apartment, you’re going to need somewhere to go. But in order to be productive, your “on-the-go office” has to be carefully optimized with efficiency and security in mind.
Invest in the Right Gear
The heart of your on-the-go office is your laptop. Opt for one that’s lightweight yet powerful enough to handle your workload. Remember, portability is key, so consider models known for their battery life to ensure you’re not constantly in search of an outlet. Windows laptops are usually considered the best laptops for business.
Beyond your laptop, think about the accessories that enhance your mobility without weighing you down:
- A portable mouse can offer more precision and comfort than a trackpad.
- Noise-canceling headphones can turn noisy environments into areas where you can concentrate and focus on work.
- A compact, foldable laptop stand can help you maintain an ergonomic posture, avoiding neck strain.
- A slim and portable external hard drive allows you to back up important work and keep it safe.
Master the Art of the Small Table Setup
Coffee shop tables aren’t always super big or spacious. To make the most out of limited space, you’ll need to prioritize your setup. Here’s a pro tip: Position your laptop for optimal screen visibility and place your coffee or drink behind it to avoid accidental spills. Use your laptop bag or case as a makeshift stand for your phone or documents if needed. The key is to keep it simple and clutter-free, allowing you to focus on the task at hand.
Power Up
Power sources can be difficult to find in public spaces. Even in coffee shops, only a percentage of the tables will actually have direct access to an outlet. (And the regulars know which tables these are, so they’re typically in high demand.)
Carry a high-capacity power bank to ensure your devices stay charged throughout the day. Additionally, consider packing a multi-port USB charger. It’s a lifesaver when you do find an outlet, allowing you to charge multiple devices simultaneously.
Stay Connected Safely
Public Wi-Fi is convenient but rarely secure. And if you’re logging into sensitive accounts, you can’t afford to be unprotected in coffee shops, airport terminals, coworking spaces, or wherever you find yourself.
Protect your online activity by using a Virtual Private Network (VPN). A VPN encrypts your internet connection, keeping your data safe from people who otherwise might try to leverage the open Wi-Fi network to tap into your computer. Also, be mindful of your surroundings when working on sensitive tasks. Shield your screen from curious onlookers with a privacy screen protector. (If possible, find a coffee shop table that allows you to put your back against a wall – rather than being open to the view of everyone else in the shop.)
Organize Your Digital Workspace
Being productive on the go isn’t just about your physical setup – it’s also about how efficiently you navigate your digital environment. Organize your files and emails so you can quickly access what you need. Cloud storage services like Google Drive or Dropbox are great, as they allow you to access your files from any device, anywhere.
Create a Routine
One of the big advantages of remote work is the flexibility to work where you want and how you want. However, if you want to maximize your productivity, you need to integrate really good routines and habits into your daily setup.
If you’re a regular at a coffee shop or coworking space, try to claim the same spot each time you visit. The familiarity can help you feel comfortable and locked in. Establishing specific work and break times can also help you maintain a healthy work-life balance, even when you’re on the move.
Be a Good Guest
When setting up in public spaces like coffee shops or libraries, be conscious of the unspoken rules:
- Purchase something if you’re in an establishment that’s selling something. It doesn’t need to be a $10 latte. A simple black coffee will do.
- Use headphones to listen to music or attend virtual meetings.
- Be mindful of how much space you’re occupying. If it’s peak hours and you’re by yourself, don’t hog a four-person booth when there’s a two-person table available.
Respecting the space and those around you ensures you’re welcome back. It also helps keep these spaces open to remote workers, when shop owners might otherwise discourage people from taking up tables for hours on end.
Stay Flexible
Even with the best planning, working on the go means sometimes having to adapt to less-than-ideal conditions. Embrace the unpredictability as part of the remote work adventure. Flexibility and a positive attitude can help you overcome unexpected challenges, whether it’s a noisy environment or a Wi-Fi outage. Enjoy!
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